1. Who we are
Our website address is: https://clicknc4pture.co.uk
ClicknC4pture is a UK-based photography and digital content creation business providing photography services, social media content creation, editing, and related creative media services.
For the purposes of UK data protection law, we are the “data controller” of the personal data collected through this website.
2. What personal data we collect
We may collect the following types of personal data:
- Name
- Email address
- Phone number (if provided)
- Enquiry details submitted through contact forms
- IP address and browser information (for security and spam protection)
- Comments and any information included within them
- Images or content you voluntarily submit for services
We only collect data that is necessary to provide our services or operate the website.
3. How we collect your data
We collect data when you:
- Submit a contact form
- Send us an email or message
- Leave a comment on the website
- Use or browse our website (cookies and analytics)
- Book or enquire about a service
4. Why we collect your data
We collect and use your data to:
- Respond to enquiries
- Provide photography and content creation services
- Manage bookings and client communications
- Improve our website and services
- Prevent spam and fraud
- Comply with legal and tax obligations
5. Lawful basis for processing
We process your personal data under one or more of the following lawful bases:
- Consent (e.g. contact forms, marketing where opted in)
- Contract (to deliver services you have requested)
- Legal obligation (e.g. tax or accounting records)
- Legitimate interests (e.g. business administration, website security, service improvement)
6. Comments
When visitors leave comments on the site we collect the data shown in the comments form, along with the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (hash) may be provided to the Gravatar service to check if you are using it. Their privacy policy is available here: https://automattic.com/privacy/
After approval, your profile image (if applicable) is visible publicly alongside your comment.
7. Media and image use
If you upload or submit images to the website, you should avoid uploading images containing embedded location data (EXIF GPS).
For ClicknC4pture services, any images you provide may be used strictly for the purpose agreed at the time of booking (such as editing, delivery, or project completion).
We will not use client images for marketing or portfolio purposes without prior consent, unless explicitly agreed in writing.
8. Cookies
We use cookies to improve your experience on our website.
If you leave a comment, you may opt-in to saving your name, email, and website in cookies for convenience. These last for one year.
Temporary cookies may be used to check browser compatibility.
Login cookies (if applicable) last up to two days, and screen preference cookies may last up to one year. “Remember Me” login persists for two weeks. Cookies are removed when you log out.
Cookies may also be used for analytics and website performance tracking.
9. Embedded content
Pages on this site may include embedded content (e.g. videos, images, social media posts).
Embedded content from other websites behaves exactly as if you visited those websites directly.
These third-party websites may collect data about you, use cookies, and track your interaction with embedded content.
10. Who we share your data with
We do not sell your personal data.
We may share limited data with trusted third parties where necessary, including:
- Website hosting providers
- Spam detection services
- Email providers
- Cloud storage providers (for client delivery)
- Payment processors (if used)
- Analytics providers (if enabled)
All third parties are required to handle data securely and in accordance with GDPR.
11. How long we keep your data
We retain personal data only for as long as necessary:
- Comments and metadata are retained indefinitely
- Client enquiry data may be retained for up to 12–24 months
- Client project records may be retained for legal, tax, or business purposes
- User account data (if applicable) is retained while the account is active
You may request deletion at any time (see Section 13).
12. Data security
We take appropriate technical and organisational measures to protect your personal data from loss, misuse, or unauthorised access.
However, no method of transmission over the internet is 100% secure.
13. Your data protection rights
Under UK GDPR, you have the right to:
- Request access to your personal data
- Request correction of inaccurate data
- Request deletion of your personal data
- Object to or restrict processing
- Request data portability
To exercise these rights, contact us at:
[insert your business email]
14. Where your data is sent
Visitor comments may be checked through automated spam detection services.
Data may also be processed by third-party services used for hosting, communication, or delivery of services.
Some providers may store data outside the UK/EU, but only where appropriate safeguards are in place.
15. Portfolio and marketing use of images
With your permission, ClicknC4pture may use selected completed work for:
- Portfolio display on website
- Social media promotion
- Marketing materials
Consent will be requested unless explicitly agreed otherwise at the time of booking.
You may withdraw consent at any time.
16. Changes to this policy
We may update this Privacy Policy from time to time. The latest version will always be available on this page.
17. Contact
If you have any questions about this Privacy Policy or your data, you can contact:
ClicknC4pture
Email: clicknc4pture@outlook.com
Website: https://clicknc4pture.co.uk